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Engine · New-property onboarding

Every new home, live in days — not weeks.

After the four steps, onboarding stops being a project and becomes a pipeline. A new signing enters the same machinery that already runs your portfolio: ingest, verify, generate every asset, QA, live. Below: a real home moving through it — the pipeline our own acceleration platform runs, white-labeled for your brand.

Days
Owner sheet to live listing
5
Assets generated per home
2
QA gates before anything goes live
100%
Under your brand — guests never see ours

The worked example

Day 3: a new lodge moving through the pipeline

This is the onboarding board your team would watch. Fitzhugh Lodge is a real Roam Free property, shown here as it looked mid-pipeline.

app.yourbrand.com/onboarding/fitzhugh-lodge
Aerial view of Fitzhugh Lodge with pool, sport court, and wooded acreage

Fitzhugh Lodge

New signing · Dripping Springs, TX · Sleeps 16 · signed Monday
Day 3
of onboarding
✓ Day 1
Owner intake
One structured sheet
✓ Day 1–2
Ingest & verify
3 conflicts resolved
✓ Day 2
Knowledge page
Record is canon
● Day 3
Assets generated
4 of 5 complete
Day 4
QA review
Battery + privacy screen
Day 5
Live
Published with receipts

Ingest & verify Done

  • Owner sheet ingested — 212 facts sourced
  • Sleeps conflict (14 vs 16) → owner confirmed 16
  • Hot tub service day confirmed with vendor
  • Permit number verified against county record

Knowledge page Done

  • One reviewable page, 9 sections
  • Access & codes walled off — team-only
  • Manager confirmed Wednesday 9:14 AM

Assets generated In progress

  • Listing copy — every channel
  • Photo captions — 59 of 59
  • Digital guidebook — 9 sections
  • PMS configuration package
  • Guest-messaging profile → loading into Conduit AI

QA review Queued · Day 4

  • Question battery — 70 questions, per home
  • Privacy screen — no access facts reachable
  • Human sign-off before publish

Generated today, from the verified record

Log cabin living room with floor-to-ceiling stone fireplace
Listing copy
Welcome to Fitzhugh Lodge, a log-cabin retreat for 16 where a stone fireplace, a private pool, and a pickleball court…
✓ Generated · Day 3
Fire pit ringed by Adirondack chairs at sunset with string lights
Photo captions
→ "Circle up under the string lights — the fire pit seats the whole crew, cabin views included."
✓ 59 of 59 captioned
Cabin back deck at sunset with pool and striped umbrellas
Digital guidebook
9 sections generated — pool & hot tub how-to, fire pit, house rules. Privacy wall enforced.
✓ Generated · Day 3
Long farmhouse dining table seating ten
PMS config + messaging profile
Field-by-field PMS setup package, and the knowledge page loading into Conduit AI — it can answer about this home on day one.
● Finishing now

White-label means

What your owners & guests see
  • Your brand on the listing, guidebook, and every message
  • Your voice — copy follows your brand voice profile
  • Your domain, your owner portal, your name on the receipt
What stays invisible
  • The pipeline, the QA gates, the verification machinery
  • Us — no co-branding, no "powered by" unless you want it
  • The mess onboarding used to be

Why it's fast and safe

01

The pipeline already exists

This is not a custom build per home. Your portfolio's record defined the rails; each new home just rides them.

02

Verified before visible

No asset publishes until the record behind it is confirmed — the same "never let an unverified fact near a guest" rule as everywhere else.

03

Growth stops hurting

Signing 5 homes in a month used to mean 5 weeks of setup debt. Now it means the pipeline runs 5 times.

Already part of the platform. Onboarding isn't an add-on — it's what the four steps become once your record exists. Every home you sign next inherits it. Talk about turning it on